WOODSTOCK WEAVERS GUILD

Draft for Board Members March 14,2001

RULESPOLICIES  OF OPERATION

 

Woodstock Weavers Guild Rules of Operations are operating decisions adopted by a majority of the Board as these rules guide various Guild operations.   Dates in ( ) represent the date the Policy was adopted.

 

Policy 1.
Regular meetings will be at 10:00 am on the first Wednesday of September through May. (2-26-97)

Policy 2.
The Guild will follow Robert's Rules of Order. (2-26-97)

Policy 3.
The Guild will become a member in the Handweavers Guild of America. (3-5-97)

By-Laws were adopted. (11-5-97)

Policy 4.
Workshops must pay for themselves. (12-17-97)

The Board agreed to have a half-year membership of $10 starting in February of each year. A full-year membership runs from September to June. (2-18-98)   [changed 1-9-01]

Policy 5.
The Guild agreed that 10% of each person's sales at the weaver's garage sale should be returned to the Guild to fund future programs. (3-4-98)

Membership renewals are due at the June meeting. A late fee of $5.00 will be charged after September 1 of the year. (5-20-98)

Policy 6.
WORKSHOP PAYMENT POLICY—The Guild requires payment in foil full by the stated deadline to reserve a space in a workshop. Material fees, if any, are due the first day of the workshop. There will be a $20 fee for checks returned for insufficient funds. Because the Guild contracts with out-of-town teachers, months in advance, we cannot give a refund for a last minute cancellation. If the applicant gives notification of cancellation at least four weeks before the start date of the workshop, a 50% refund will be given. The full workshop fee will be forfeited if cancellation is made within the four weeks prior to the workshop. If an applicant needs to cancel and can find someone to take their place, the payment can be transferred. (12-16-98)

The Guild offers a family membership for $35/year for any number of people as long as they live in the same household, to be entitled to one newsletter and all other benefits of active membership. (8-9-99)

Policy 7.
The Board decidedWoodstock Weavers Guild will  to have an annual show. (12-1-9)

Policy 8.
POLICY ON HOUSING A PRESENTER OF A WORKSHOP -If a presenter is housed for one night, the person providing Hbousing would receive a 50% reduction in that workshop fee. If the presenter were housed for more than one night the person providing housing would receive that workshop free. Volunteers would provide lunches and dinner.  (2-28-00)

WOODSTOCK FINE ARTS FAIR GUIDELINES—10% of the sales will be returned to the Guild; each article offered for sale must include hand weaving totally or in part; and the article must be labeled as to what is hand-woven and what is not. (4-11-00)

Policy 9.
FAMILY MEMBERSHIP—Is available at the rate of the regular membership fee plus $10 for each additional family member. The additional family members must live in the same house and one newsletter will be sent to the residence. (4-11-00)

COMMERCIAL ADVERTISING in the Newsletter will be at the rate of $27 for 9 issues for 1/8 page. (4-11-00)

The following provisions of the By-Laws were suspended as to the election of officers for the year 2000/2001: Article IV Officers, Section 3, First sentence only, Article V Nominating Committee in its entirety, Article IV Officers, Section I, second and third sentences and Section 2, first and second sentences. Further, that the officers of the Guild submit nominations for the next year's Guild officers at this meeting and further that nominations be accepted upon motions made and seconded by attendees at this meeting. (5-3-00)

A LeClerc 15 inch Dorothy table loom was given to the Guild for workshops, demonstrations, and for loan to members. (6-7-00)

The Board decided not to prorate the yearly dues. (1-9-01)

Policy 10.
Electronic copies of the monthly Newsletter will be available along with reducing the Membership fee by $5 for those accepting the electronic version in lieu of the mailed version. (4-14-08)

Policy 11.
In-house program presenters will have their lunch provided by the Guild. (4-14-08)

Policy 12.
Memorials for Members will be given a donation to Weave a Real Peace in the amount of $25. (4-14-08)

Policy 13.
Bylaws will be reviewed every two years and revised as needed. (4-14-08)